Document Library
Welcome to the Office of IT's Document Library. Here you will find guides, videos, and general documents to assist in your day to day activites. We cover several topics including how to connect to our Cato VPN, how to enter Purchase Requisitions, and so much more. Be sure to check back often as we continue to update our Document library and add more useful resources.
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User Access Request Form (UARF)
A fillable PDF Document to request for access to OIT Systems and Software.
Office of Information Technology Acceptable Use Policy
This policy ensures that all Authorized Users that have access to IT Resources are made aware of and comply with the standards and policy set forth in Policy ID: OIT-AUP.
Time Entry and Approvals
Department Annual Budget Entry
Department Annual Budget Entry Training Video
Invoice Entry Live Stream Training
Report Live Stream Training
How to Use Legislators General Fund Accounts for FY 2023
Entering a Travel Authorization through Employee Expense
Entering an Actual Travel Voucher through Expense Claim
New Revolving Fund Accounts as of 10-01-2022 for Fiscal Year 2023
Revolving Fund Accounts for Fiscal Year 2023
AP Invoice Entry for DOF AP Clerks for the New Fiscal Year
AP Invoice Entry for the New Fiscal Year
Employee Expense Module in Munis
The Employee Expense module allows users to submit an expense claim for a variety of purposes. The most common use of this module is for Travel Authorization.
Reference Guide: Time Entry
Step-by-step guide for the Time entry module including how to do the following: Time entry autoload; Verify Batch; Time Entry Proof Report; Certification for SAA, Mayor’s Office , Gov Special Projects, Secretary of Finance; Overtime and Comp Time; Advance Annual and Advance Sick; Mass update for State Holiday and Governor’s Admin Day; and Allocation Code and Manual Allocation.
Reference Guide: Paycheck Simulator
Step-by-step guide to using the Paycheck Simulator on the Employee Self-Service.
Munis Major Enhancements: Financials
This document provides an overview of the major financial Enhancements for Munis 2021.4
Munis Major Enhancements: Financials
Munis Major Enhancements: General Administration
This document provides an overview of the major General Administration for Munis 2021.4
Munis Major Enhancements: General Administration
Munis Major Enhancements: Human Capital Management
This document provides an overview of the major Human Capital Management Enhancements for Munis 2021.4
Munis Major Enhancements: Human Capital Management
Munis Major Enhancement: Enterprise Asset Maintenance (EAM), Utility Billing, and Revenues
This document provides an overview of the major Enterprise Asset Maintenance (EAM), Utility Billing, and Revenues Enhancements for Munis 2021.4
Munis Major Enhancement: Enterprise Asset Maintenance (EAM), Utility Billing, and Revenues
Reference Guide: How to use Munis Employee Self-Service (ESS)
Step-by-step guide to using the Munis Employee Self-Service.
Reference Guide: Logging in to Munis Employee Self-Service
Step-by-stem guide on Logging into the Munis Employee Self Service Portal
Entering a Travel Claim for Cash Advance
Entering a Travel Reconciliation Claim
Reconciling Expense Statements
Reconciling Travel Statements
Reviewing and Approving Travel Claims
Reference Guide: Central Programs
A Munis Reference Guide that covers the following Modules: Purchasing, Accounts Payable, Contract Managment, Contracts Central, and General Ledger.
Reference Guide: Contracts
A Munis Reference Guide that covers Contract Entry, Contract Change Order, and attaching documentation for all contract documents (contracts, insurance, bonds, etc).
How to Bookmark a Webpage
A how-to guide on how to bookmark a webpage in a Google Chrome and Safari web browser.
How to Clear Cache
A how-to guide on how to clear cache on Google Chrome and Safari
Reference Guide: Inquiries & Reports
A Munis Reference Guide that covers Account Inquiry, YTD Budget, Project Detail History, Project Summary, and Standard PO Reports.
How to Install and Use the CatoClient VPN
A how-to guide on how to install and use the CatoClient Virtual Private Network (VPN).
Reference Guide: AP Invoice Entry
A Munis Reference Guide that covers Entering Direct Invoices and Attaching Documentation for all invoices.
Munis Frequently Asked Questions (FAQs)
A document answering a list of frequent asked questions.
Reference Guide: PO Change Order
A Munis Reference Guide that covers searching for a posted/printed Purchase Order (PO) to change, changing the PO header, updating demographic informaiton, line details, changing quantity and pricing, updating GL accounts, and adding/removing line items.
How to restart the Onboard Process in Munis
A how-to guide on how to restart the onboarding process and fixing your Tyler Hug, Landing Page, and/or Menus.